Site Approvals
Direct routes to the right approvers, document approvals, and follow up on overdue action items based on set rules.
CONSTRUCTION WORKFLOW
Keep Site and Office Work Moving Without Manual Chasing
Construction workflow automation can help guide approvals, RAMS, and subcontracts through the correct approval processes in the UK using Power Automate and Microsoft 365.
WHAT THIS PAGE COVERS
Automate the Handoffs That Cause Delays
We use Power Automate for repeatable construction processes where documents, approvals and updates move manually between site teams, subcontractors and the office.
RAMS Workflows
Manage RAMS submissions, review and approval statuses, and controlled storage per workflow steps.
Subcontractor Compliance
Gather necessary subcontractor information, check compliance and follow up on missing or expired documents.
Site-to-Office Handoffs
Transfer organised site information to the office environment without forwarding, re-entering, or chasing.
TYPICAL DELIVERABLES
A Working Process, Not Just Automation
Exact scope is agreed after discovery because approval rules, document structures, Microsoft 365 environments and existing systems differ between contractors. We define ownership and exceptions before deciding what to automate.
Discuss Your Workflow- Documented workflow and approval rules.
- Configured Power Automate workflows.
- Structured Microsoft 365 document handling.
- Notifications and escalation process.
- Workflow testing based on scenarios.
- Handover and operation instructions.
EXAMPLE USE CASES
Where Routine Chasing Can Be Removed
Site Approval Routing
Route requests to the appropriate reviewer without losing status and approval history.
RAMS Review
Route submitted RAMS through required approvals and reviews before storing them in control.
Subcontractor Onboarding
Gather required documentation before allowing subcontractors to go through the required process.
Compliance Follow-Up
Generate follow-up notifications for missing or required documentation.
DELIVERY APPROACH
From Workflow Problem to Controlled Process
A practical, governed path that moves from a clear operational need to a usable solution.
Discover
Identify the repeated handoff, current information source and point of delay.
Define
Agree ownership, approval authority, exceptions and what must remain human-controlled.
Build
Configure and test workflows against realistic site, subcontractor and office scenarios.
Embed
Introduce the process with clear ownership, operating guidance and escalation responsibilities.
FREQUENTLY ASKED QUESTIONS
Practical Questions Before You Automate
Construction workflow automation uses digital rules to move repeatable construction tasks, documents and approvals between people and systems, reducing manual coordination while leaving judgement-based decisions with responsible staff.
Find recurring, rule-based procedures that cause delays and chases regularly, for example, site approvals, subcontractor documentation, RAMS submission, and collection of evidence.
Not necessarily. Workflow automation can manage workflows around legacy systems, such as Microsoft 365 and construction systems. Discovery will identify which systems are authoritative and require integration or handoff.
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